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Category:   E-Announce
Subject:   Call for Bids to Host ACL 2004
From:   Priscilla Rasmussen
Email:   rasmusse_(on)_cs.rutgers.edu
Date received:   13 Sep 2001
Deadline:   01 Dec 2001

CALL FOR BIDS TO HOST ACL 2004 Basic Information In conjunction with its European chapter, the Association for Computational Linguistics invites proposals to host the 41st Annual Meeting of the ACL (ACL '04). The ACL conferences are usually held during the early summer (June or July). The location of ACL conferences rotates on a three year cycle: in 2004 the ACL conference will be cosponsored with the European chapter of the ACL, and located in Europe, the Middle East or North Africa. Proposals coming from any European country, the Middle East and North Africa are eligible. The conference format will consist of a main conference and up to 10 workshops and tutorials organized just before or after the conference. The proposal submission process is in two stages. First, draft proposals are sought from prospective proposers. Based on the evaluation of the draft proposals, selected proposers will be invited to submit full proposals. Draft proposals are due on the 1st December 2001, and will be evaluated by a joint ACL/EACL committee. Selected proposers will be informed at the end of February 2002. Full proposals are due on 15 April 2002. Draft proposals should include: Location (accessibility, conference venue, hotels, student dorms) Local CL Community Proposed Date Meeting space (space for plenary sessions, tutorials, workshops, posters, exhibits, demos and small meetings) A/V equipment Food/Entertainment/Banquet/Receptions Local Arrangements (chairs, committee, volunteer labour, registration handling) Sponsorships Budget estimates Suggestions for a general chair may optionally be included, but the final decision rests with the ACL conference organizing committee. Proposals will be evaluated in relation to a number of site selection criteria (unordered): Experience of Local Arrangement team. Local CL community support. Local government and industry support. Accessibility and attractiveness of proposed site. Appropriateness of proposed dates. Adequacy of conference and exhibit facilities for the anticipated number of registrants Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities. Adequacy of budget projections and expected surplus. Balance with regard to the geographical distribution of previous conferences. Draft proposals should be sent electronically to the ACL vice-president elect, Mark Johnson, at Mark_Johnson_(on)_Brown.edu Submission Dates: Draft proposals are due on 1 December 2001; Full proposals are due on 15 April 2002. Useful resources: Submitters are encouraged to view recent previous successful bids, which are archived on http://www.aclweb.org/archive/bid s.html, the ACL archive web site.

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